4 Reasons Your Homegrown Inventory Management System Will Fail

Your homegrown inventory management system isn't a sustainable solution. By Emily Frazier You’ve put a lot of time and effort into your homegrown inventory management system. You built it because your district didn’t find existing software that met your unique needs. However, while the advantages of a custom-designed system can be alluring at first, the risks and costs over time… Read More

5 Tips to Protect Your Inventory Management Program from the Summer Slide

By Adam Rosenfield You spent the year working toward tracking and managing your inventory more efficiently. You saw where changes in your policies and procedures have worked, audits were conducted on time, and loss rates are decreasing. But if you don’t pay attention to your inventory during the summer, all of the progress you made during the year could be… Read More

The Dangers of a Homegrown Inventory Management System at Your School District

By Adam Rosenfield You’ve put a lot of time and effort into your homegrown inventory management system. You built it because your district didn’t find existing software that met your unique needs. However, while the advantages of a custom-designed system can be alluring at first, the risks and costs over time exceed the initial benefits. Many districts today are replacing their homegrown… Read More

Measuring Inventory Management Effectiveness: 5 Metrics You Need to Track

By Sara Arthrell With the influx of technology at your campuses each year, it’s crucial to measure how effective your processes are for managing these devices rather than just assuming your policies are working. Each decision you make should be informed by data, and the result of these efforts should be cataloged for future reference. When managing an asset inventory… Read More

Understanding California’s Williams Settlement Textbook Requirements

A Look at How the Williams Settlement Affects Print and Digital Instructional Materials By Adam Rosenfield & Morgane Le Marchand At Hayes, we understand how education laws affect your inventory management strategies. The Williams Settlement, a law passed in California back in 2004 helped to change the game for students and school districts, enabling more students to have access to… Read More

6 Tips for Creating an Instructional Material Procedure Manual at Your School District

By Jessica Zaleski When it comes to managing instructional materials, it takes a team of people to keep everything running smoothly. As you start to plan for next year, one way to improve instructional material management efficiency is clearly defining and communicating policies and procedures through a manual you distribute to your staff. We’ve enlisted Cherie Crews, the District Instructional Resources Specialist… Read More

3 Inventory Management Onboarding Best Practices From District Textbook Coordinators

By Jessica Zaleski Making sure your district inventory management procedures are followed starts at the beginning of the year. The first few weeks of the school year are the perfect time to help your new inventory management employees understand your district’s culture and your expectations as a textbook coordinator. To start the year off on the right foot, we recommend you… Read More

5 End of School Year Tips for Successful Textbook Inventory Management

By Jessica Zaleski As the semester winds down, school district instructional materials coordinators begin looking ahead to their end of year processes. With everything that your campuses need to complete this time of year, you may start to feel overwhelmed about getting your coordinators to quickly accomplish these processes. But fear not! We’ve compiled a list of best practices that… Read More

Barcodes: Necessary Feature or Textbook Inventory Management Roadblock?

By Jessica Zaleski There are important situations where barcode scanning is an important feature for your inventory management solution. In a school where textbooks are individually assigned to students or teachers, it is critical for accountability to have the capability to identify each individual book and its “owner” by the unique barcode number. This link means that when materials are… Read More

Instructional Material Contract Negotiations 101

By Jessica Zaleski Contract negotiations for new instructional material adoptions can have a huge impact on the inventory processes of a district, and with many districts depending on the Teaching & Learning Curriculum Department or Purchasing Department to handle contracts with vendors, it’s not uncommon for the district inventory manager to miss out on some important details of the contract… Read More