End of Year Device Collection Checklist

Prepared by Hayes Software Systems, below is a checklist to ensure your end of year device collection process runs smoothly.     Prepare for Device Collection  Establish collection locations   Identify roles and responsibilities of team members   Create device drop off schedule  Design traffic flow plan (i.e. one way lines for car drop off, etc.)  Determine team member training requirements on processes and procedures  Develop Device Collection Processes and Procedures  Choose workflows for statuses and notes (i.e. damage, storage)  Decide receipt delivery method (i.e. printed, email, signature capture)  Communicate Device Collection Process  Email parents and guardians collection… Read More

Avoid a School Budget Crisis with Asset Inventory Management

Each year, school districts are tasked with managing thousands of assets such as computers, textbooks, furniture, vehicles and more. Being unable to track fixed assets can result in billions of dollars wasted. As we work through closing out one budget season and moving into the next, many school districts face a similar question: How to make up for shortfalls in… Read More

3 Secrets to Success from an Inventory Champion

By Greg Wright When your district invests in an inventory system, the success of your technology adoption depends mainly on its users. Staff must use the system regularly for the system’s data to be accurate and provide value. We recommend that school districts have an inventory “champion” who continually encourages and educates staff to use the system effectively. Greg Wright,… Read More

3 Strategies to Make Inventory Management a Daily Habit for Your Staff

By Morgane Le Marchand Nick DePauw, Director of Information Technology at Patterson School District in northern California, knows the challenges of keeping inventory data clean. With 8 campuses, 3 district sites, and over 6,200 students, DePauw oversees over 14,000 assets in the district. In this guest blog post, he shares his tips for motivating district and campus staff to execute daily… Read More

4 Reasons Your Homegrown Inventory Management System Will Fail

Your homegrown inventory management system isn't a sustainable solution. By Emily Frazier You’ve put a lot of time and effort into your homegrown inventory management system. You built it because your district didn’t find existing software that met your unique needs. However, while the advantages of a custom-designed system can be alluring at first, the risks and costs over time… Read More

Measuring Inventory Management Effectiveness: 5 Metrics You Need to Track

By Sara Arthrell With the influx of technology at your campuses each year, it’s crucial to measure how effective your processes are for managing these devices rather than just assuming your policies are working. Each decision you make should be informed by data, and the result of these efforts should be cataloged for future reference. When managing an asset inventory… Read More

6 Inventory System Integration Trends You Need to Know About – Part One: Help Desk

By Jessica Zaleski Welcome to part one of a six part series about inventory system integration trends! There are opportunities to increase the accuracy of inventory information accessible by district- and school-level staff simply by interfacing systems like your purchasing, fixed asset, systems management, help desk, cash management, and network management that may all hold valuable asset data. In this installment, we'll… Read More

Psych 101: Updating your District Asset Inventory Practices

By Anna Maxin Many districts are feeling the pain of outdated asset management processes and procedures, utilizing practices put in place before the days of highly mobile, low cost technology devices now considered necessary to our school and work days. These instructional changes can be an opportunity to address inventory problems that have been frustrating staff for years. It goes… Read More