2015

Want more great content? Sign up for our email newsletter!

Success! Look for emails from us soon!

6 Inventory System Integration Trends You Need to Know About – Part Three: Procurement Systems

By Jessica Zaleskipurchasing-system

Welcome to part three of our six part series on inventory system integration trends, where we will discuss how your procurement system and inventory management system can complement each other and save your district time, effort, and money.

The other parts in our series address systems management, fixed asset, help desk, cash management, and network management systems.  Check back to our blog as we release future installments of the series. Continue reading “6 Inventory System Integration Trends You Need to Know About – Part Three: Procurement Systems”

How Inventory Management Software Saved Our 1:1 Initiative

By Jessica ZaleskiRodney-Griffin-Chromebook

It’s my job as the Chromebook Coordinator for Neosho R-5 School District to ensure our 1,400 students have a device in their hands when the bell rings. Our 1:1 program with Chromebooks, specifically the Leonovo Thinkpad X131e, started off difficult because we spent valuable staff time and resources managing devices across our 10 campuses using an inventory system that required manual effort. Here are some of our experiences as we moved from tracking inventory on a spreadsheet to implementing an automated inventory management system. Continue reading “How Inventory Management Software Saved Our 1:1 Initiative”

Education Code Requirements 101: California Code Section 35168

By Jessica Zaleskicalifornia-education-code

Staying up-to-date on every education code can be a hefty task—and staying compliant can be even more challenging. With that in mind, we’ll be interpreting important education codes that apply to your inventory management strategies and supplying the information you need to meet the requirements.

This week, we’ll review California’s Education Code Section 35168.

What Does the Code Say?

Education Code 35618 states “The governing board of each school district shall establish and maintain a historical inventory and an audit trace inventory system, or any other inventory system authorized by the State Board of Education which shall contain the description, name, identification numbers, and original cost of all items of equipment required by it whose current market value exceeds five hundred dollars ($500.00) per item, the date of acquisition, the location of use, and the time and mode of disposal.” Continue reading “Education Code Requirements 101: California Code Section 35168”

6 Inventory System Integration Trends You Need to Know About – Part Two: Systems Management Software

By Jessica ZaleskiSystems management inventory

In part two of our six-part series on inventory system integration trends, we will discuss ways your systems management and inventory management software can be valuable complements to each other by helping reduce manual data entry and increase information transparency of laptops, tablets, desktops, and smartphones.

Others systems we’ll be addressing in our series include purchasing, fixed asset, help desk, and cash management.  Check back to our blog for future installments of the series. Continue reading “6 Inventory System Integration Trends You Need to Know About – Part Two: Systems Management Software”

3 Inventory Management Onboarding Best Practices From District Textbook Coordinators

By Jessica Zaleski

Making sure your district inveonboarding inventory managementntory management procedures are followed starts at the beginning of the year. The first few weeks of the school year are the perfect time to help your new inventory management employees understand your district’s culture and your expectations as a textbook coordinator.

To start the year off on the right foot, we recommend you take another look at your onboarding process. A comprehensive onboarding program for employees will ensure your inventory management procedures are understood and correctly carried out by those new to the role this year (or those who need a refresher!). Here are some ideas you might consider including that other textbook coordinators have successfully implemented in their districts: Continue reading “3 Inventory Management Onboarding Best Practices From District Textbook Coordinators”

5 Inventory Management Implementation Tips Straight From Tyler ISD’s Instructional Technology Specialist

By Jessica Zaleskiinventory management implementation

An effective inventory management system can automate processes and result in more accurate data, improved staff satisfaction, and more efficient buying. Getting to that place is dependent on having clean data and coordinated processes, which can be difficult with legacy systems and piecemeal procedures. The key to success is effectively making the move from those antiquated tracking methods to newer, more efficient practices while getting staff buy-in and commitment.

Sound daunting? It can be without leadership and project management. With that in mind, we’ve enlisted Tyler ISD’s Instructional Technology Specialist Robin Salars to give her insight into how districts should approach inventory management system implementation. Read on as Robin shares the top five tips she learned while assisting with Tyler ISD’s transition from tracking inventory through multiple spreadsheets to using a centralized inventory management system. Continue reading “5 Inventory Management Implementation Tips Straight From Tyler ISD’s Instructional Technology Specialist”

5 End of School Year Tips for Successful Textbook Inventory Management

By Jessica Zaleskiend year textbook inventory

As the semester winds down, school district instructional materials coordinators begin looking ahead to their end of year processes. With everything that your campuses need to complete this time of year, you may start to feel overwhelmed about getting your coordinators to quickly accomplish these processes. But fear not! We’ve compiled a list of best practices that will help you ensure campus staff know expectations and account for their materials as efficiently as possible.

1. Keep the lines of communication open.

Having an end of year meeting is a good idea to ensure all of your campuses are on the same page and understand the expectations for closing out the school year. Here are some important topics you can communicate and discuss: Continue reading “5 End of School Year Tips for Successful Textbook Inventory Management”

6 Inventory System Integration Trends You Need to Know About – Part One: Help Desk

By Jessica Zaleskihelp desk inventory management difference

Welcome to part one of a six part series about inventory system integration trends! There are opportunities to increase the accuracy of inventory information accessible by district- and school-level staff simply by interfacing systems like your purchasing, fixed asset, systems management, help desk, cash management, and network management that may all hold valuable asset data. In this installment, we’ll talk about how your help desk system and inventory management system can be valuable complements to each other and help reduce manual data entry and increase information transparency across your assets. Continue reading “6 Inventory System Integration Trends You Need to Know About – Part One: Help Desk”

Barcodes: Necessary Feature or Textbook Inventory Management Roadblock?

By Jessica Zaleskibooks without barcodes

There are important situations where barcode scanning is an important feature for your inventory management solution. In a school where textbooks are individually assigned to students or teachers, it is critical for accountability to have the capability to identify each individual book and its “owner” by the unique barcode number. This link means that when materials are returned, the actual “owner” is given credit even if the book was handed in by another individual.

But there are as many, if not more, scenarios where tracking instructional materials by a unique barcode is more of a hindrance than help. When working with class sets, as many elementary schools do, there’s not much value to knowing the barcode number of each book. In these cases, it is more efficient to manage inventory by quantity count, rather than by barcode number. Continue reading “Barcodes: Necessary Feature or Textbook Inventory Management Roadblock?”

Quick Guide to E-Rate 2.0 Compliance for Schools

By Jessica Zaleskischool compliance

E-Rate 2.0 is here, and there are some important changes that might help you and your district provide broadband connectivity to your students and increase the reach of digital learning in your classrooms.

For those of you not familiar, let’s begin with a quick overview of what E-Rate is. Then we’ll dive into some of the details about how to ensure your district is compliant with the stipulations and requirements associated with E-Rate.

What’s E-Rate?

E-Rate is a funding stream administered by the Universal Service Administration Company (USAC), and was initially presented as a part of the 1996 Telecommunications Act. E-Rate provides subsidies that are eligible to schools and libraries. Continue reading “Quick Guide to E-Rate 2.0 Compliance for Schools”