Hayes Software Systems, the leader in inventory control software and services for the K-12 education market, now offers data integration services between a district’s chosen ERP (Enterprise Resource Planning) system and the company’s own TIPWeb inventory management platform.
“We are dedicated to helping our customers get a better handle on their asset inventory. A contributor to that is helping shore up the process of transferring inventory data between systems. This makes everyone’s lives easier and provides access to accurate information that district leadership needs to be able to budget and plan” says Keith Svetlik, Director of Operations at Hayes Software Systems.
School systems across the country expend valuable staff hours duplicating data input to maintain the accuracy of their ERP systems’ Fixed Asset Module. This service offering was created to work hand-in-hand with the district’s fixed asset system in order to provide transparency to the data such as the last scanned building location and status details of inventory tracked in TIPWeb-IT. This process allows for the day-to-day asset management, electronic asset audit taking, and assignment of district purchases, which is critical for school operations, financial reporting, and infrastructure planning.
The asset’s purchase order information can also be integrated from the ERP systems’ Purchasing module to either of Hayes’ TIPWeb inventory management software applications for instructional materials and asset inventory. This integration service gives everyone from department leadership, warehouse staff, and school principals a transparent view of newly purchased assets that should be inventoried.
“Integrating with ERP system modules for Purchasing and Fixed Asset Management reduces errors, cuts down on work for our customers, and creates automated workflows,” says Svetlik. “In the end this really helps create a comprehensive and efficient business process for managing assets after the initial purchase and deployment.”
These services have already been beneficial to administrators and staff at school districts around the country such as Houston Independent School District, who is using SAP, and Prince George’s County Public Schools, using Oracle PeopleSoft. These integrations enable campus inventory managers and principals to have real-time knowledge and control of the assets on their campus, know where these assets are located, and to know whether the assets are available for use. Furthermore, administrators, teachers, and students can be held accountable for all equipment assigned to them or located in their classrooms.
In order to determine the scope and goals of an integration with TIPWeb-IT, Hayes Software System performs a discovery and needs analysis where the Hayes’ consultants and Business Analysts lead district stakeholders to define key aspects of the integration which includes data fields, frequency and direction of data movement, and unique business processes.
About Hayes Software Systems
By incorporating respected methodologies with the unique needs of education professionals for over 24 years, Hayes helps over 5,800 schools across 38 states (including 25 of the top 100 largest districts in the country) implement inventory control solutions.
Hayes is a privately held company specializing in inventory automation solutions and consulting services to support K-12 instructional technology and instructional material accountability. While primarily servicing K-12 school systems, Hayes also has customers in higher education and government entities. For more information, visit www.hayessoft.com.