Guides

10 Things to Consider When Managing Your Instructional Materials

Guide: 10 Things to Consider When Managing Instructional MaterialsEvaluating your inventory management strategy on these 10 key points can help you to identify areas of improvement to help you avoid:

  • Interruptions in teaching and learning due to a lack of proper instructional materials.
  • Budgetary challenges due to poor inventory planning and lost or missing assets.
  • A lack of awareness of surplus, but usable, inventory.
  • A reactive approach to inventory control that wastes time and money.

Download this free guide to optimize your inventory management procedures.

Creating Your District’s IT Asset Management Mission

IT Asset Management GuideThis best practice guide will show you how to start your district down the right path to create a scalable ITAM program to lay a strong foundation for success at all levels.

This guide will teach you how to:

  • Understand how an efficient IT Asset Management program can support key initatives
  • Create a goal-driven mission statement that supports strategic decision making for your IT environment
  • Effectively communicate the importance of IT Asset Management throughout your district

 

13 Questions To Ask On Your Asset Inventory System RFP

13 Questions to Ask on Your Asset Inventory System RFPThis guide will provide you with questions to ask on your Request for Proposal to ensure you choose the right inventory management system for your district.

You’ll learn why it’s important to ask questions like:

  • Is the solution provided designed specifically for the K-12 educational environment?
  • Does the solution allow for district, building, and department level asset management oversight?
  • What is the process to perform and inventory audit of assets?

 

11 Questions To Ask On Your Instructional Material Inventory System RFP

11 Questions to Ask on Your Instructional Material Inventory System RFPThis guide will provide you with questions to ask on your Request for Proposal to ensure you choose the right instructional material inventory management system for your district.

You’ll learn why it’s important to ask questions like:

  • Is there a way to track student damages and textbook losses?
  • How is inventory tracked to students and teachers using a handheld scanner and barcodes placed on each textbook?
  • Will schools have the options to track the assignment of class sets of titles to teachers by quantity?

 

How to Assemble a Super Inventory Management Team

How to Assemble a Super Inventory Management Team

Implementing an automated inventory management solution at your district is the first step to achieving your inventory management goals. But to get the results you want, you can’t stop there.

Setting the stage for success starts with ensuring new policies and procedures to achieve your future goals become a part of your district’s culture. One of the most important parts of this process is assigning roles and responsibilities to employees in your district who contribute to inventory control.

Outline these roles on a quick worksheet to help you effectively perform the change management process in your district. Filling out this worksheet will involve other departments and school staff within your district, so use this project as a chance to reach out to them so they will understand how their role in inventory control contributes to student success.

9 Signs You’ve Outgrown Your Inventory Control Spreadsheets

9 Signs You've Outgrown Your Inventory Control SpreadsheetsWe love talking to districts about their unique inventory management challenges and needs. These conversations have taught us that there are some definite signs that indicate when a district’s inventory control spreadsheet days are (or should be!) over.

Do these signs sound a little too familiar?

  • Manual processes have staff stressed out.
  • You feel like you’re doing the work of a dozen people.
  • Your budgeting process is a last-minute scramble.

Inventory Barcoding Methodologies Guide

The system used for barcoding your instructional materials can greatly affect the efficiency of your campuses, warehouse, and district as a whole. There are two widely adopted methodologies to automate textbook inventory management: single-barcode and dual-barcode. The single-barcode approach focuses on reporting details about a specific book, whereas the dual-barcode approach is more suitable for generating details about inventory counts.

 

School IT Asset Management Guide

Technology in the classroom has evolved from being an unproven cost to a medium that enables learning, prompting large increases in IT hardware investments in school districts. As a result, districts have seen an influx of assets that are no longer “fixed,” thus proper IT Asset Management has become a high priority in optimizing financial management and compliance for these investments. To manage an asset effectively, it is important to understand the life-cycle of use of that asset from when it is acquired to the moment it’s disposed of. Doing so allows for the understanding of the total cost associated with that asset and how it supports key learning initiatives.

 

Textbook Management Guide

What is the reason for efficient textbook management for a K-12 school district? When it comes down to it, the end goal is student success. Remembering this goal is crucial to define the purpose of textbook management: To create an efficient process to get the right resources into the hands of students and teachers as quickly as possible.

 

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