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New York State Education Law §2-D

Education Law §2-D impacts the way that districts in the state of New York manage their assets. As of 2019 schools are required to be compliant with these regulations, which foster privacy and security of the personally identifiable information of students and staff. Hayes Software Systems has been empowering districts to manage data since 1990, and it has always been our...

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Simi Valley Unified School District Distributes 4,000 Chromebooks in Under a Month

Simi Valley Unified School District had been searching for an asset management system for the past five years. It seemed that the district wasn’t able to justify the budget required to implement an asset solution in order to manage devices.   However, in March of 2020, COVID-19 introduced a brand-new challenge. The district needed to implement an emergency take-home, sending staff and students home with over four thousand Chromebooks in the span of weeks.   Simi Valley USD...

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ICYMI: Tracking and Supporting Devices Beyond the Classroom

On April 23rd, we hosted a virtual panel about how to track and support devices beyond the classroom.  We had a great conversation with educational technology professionals about the processes they are creating to easily distribute devices, provide easy methods for staff and students to submit tickets, and enable education that expands beyond the classrooms. In this conversation, districts from all over gathered (via Zoom!) to share ideas and discuss...

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We’re Here for You: Resources for Remote Learning

We're here to support you. Whether you’re still planning your next steps, or mobilizing assets for remote learning, we can help. Here is a list of some resources regarding at-home-learning that could be useful for you or your district if you're practicing remote learning with at-home technology: Online Learning in the Wake of COVID- 19 Tips and Resources for PreK-12 with...

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Don’t Be Left to Count Your Own Devices

ProBar and Hayes Software Systems have been working together to provide a turnkey solution for districts across the U.S. for almost a decade. “In districts that have been without inventory for 2+ years, we’re seeing as high as 40%-50% of assets that we’re finding are new to the district.” - Mike Moss of ProBar   With a streamlined process that bundles inventory services with...

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A Tool is Only as Good as its User

Successfully transforming your organization isn’t just about software… You might have the best tools and the most powerful engine, but you need the right people and the right processes in place to ensure your system is performing at maximum capacity. Districts across the nation constantly face difficulties like lack of documentation, systems changing, or turnover at any level. As your district continuously...

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Top 5 Reasons to Outsource Inventory Services

Now more than ever, technology is being used as a powerful tool for education in classrooms across the nation. As schools gain more valuable assets that enhance education, inventory needs are increasing rapidly. It's important to develop lasting organizational strategies to manage the resources needed to build a well-rounded learning environment.  Deploying an inventory strategy is essential when it comes to...

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The 4 Biggest Inventory Mistakes You Don’t Realize You’re Making (And How To Fix Them)

You may be making major school inventory mistakes without even realizing it. By Gena Blankenship K-12 school districts have limited resources, leaving little funding and time for the countless administrative processes that seem to grow with every new state or federal legislative session. Taking inventory shortcuts is tempting, but can cost you time and money in the long run. These are the...

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3 Secrets to Success from an Inventory Champion

By Greg Wright When your district invests in an inventory system, the success of your technology adoption depends mainly on its users. Staff must use the system regularly for the system’s data to be accurate and provide value. We recommend that school districts have an inventory “champion” who continually encourages and educates staff to use the system effectively. Greg Wright, Instructional Materials...

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3 Strategies to Make Inventory Management a Daily Habit for Your Staff

By Morgane Le Marchand Nick DePauw, Director of Information Technology at Patterson School District in northern California, knows the challenges of keeping inventory data clean. With 8 campuses, 3 district sites, and over 6,200 students, DePauw oversees over 14,000 assets in the district. In this guest blog post, he shares his tips for motivating district and campus staff to execute daily inventory...

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