inventory automation

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4 Reasons Your Homegrown Inventory Management System Will Fail

Your homegrown inventory management system isn’t a sustainable solution.

By Emily Frazier

You’ve put a lot of time and effort into your homegrown inventory management system. You built it because your district didn’t find existing software that met your unique needs. However, while the advantages of a custom-designed system can be alluring at first, the risks and costs over time exceed the initial benefits.

Many districts today are recognizing the headaches associated with maintaining their homegrown inventory management system are too great to manage. Instead, they’re opting for a third-party vendor developed and supported application. The result is greater transparency, increased efficiencies, and cost savings.

Here are four reasons to evaluate the value of your homegrown inventory management system:

Continue reading “4 Reasons Your Homegrown Inventory Management System Will Fail”

Think You Know What IT Asset Management is? Think Again.

By Kelly Jones

iPad

To understand what IT Asset Management (ITAM) is, you need to understand what ITAM isn’t…

Many school districts think they have an asset management system in place because they have one or many of the following:

  • Fixed Asset Systems: Financial professionals within a school district will most likely prefer a fixed asset system as the system of record since it relates to accounting practices. Unfortunately, the system only records acquisitions and disposal costs, not any information pertinent to campus staff, like where the asset is located and whether it’s available for use.
  • A Discovery Tool: Many school districts have a system that can discover physical assets and therefore believe they have an asset management system. The truth is, asset discovery is only a small portion of what constitutes ITAM. It isn’t just discovery, but also the tracking of the physical, financial, and contractual information and its changes throughout the asset’s entire lifecycle.
  • Asset Spreadsheets: Asset spreadsheets are utilized by many school districts. They allow a district to track assets and get some transparency into budgeting, but because the spreadsheets are created and maintained by each individual campus, there is a lack of process and standardization in formatting and naming conventions for the fields being tracked. This makes it virtually impossible to get a holistic, district view of assets in a consistent format, resulting in increased audit response times and inaccurate inventory data.

Continue reading “Think You Know What IT Asset Management is? Think Again.”

The Dangers of a Homegrown Inventory Management System at Your School District

By Adam Rosenfield

Homegrown System Inventory School

You’ve put a lot of time and effort into your homegrown inventory management system. You built it because your district didn’t find existing software that met your unique needs. However, while the advantages of a custom-designed system can be alluring at first, the risks and costs over time exceed the initial benefits.

Many districts today are replacing their homegrown inventory management systems in favor of a third party vendor developed and supported application. Delaying the implementation of a solution can be detrimental to your district’s operational efficiency, costing your staff time, and your district thousands of dollars every year.

Here are four reasons to evaluate the worth of your homegrown inventory management system.

Continue reading “The Dangers of a Homegrown Inventory Management System at Your School District”

5 Inventory Management Implementation Tips Straight From Tyler ISD’s Instructional Technology Specialist

By Jessica Zaleskiinventory management implementation

An effective inventory management system can automate processes and result in more accurate data, improved staff satisfaction, and more efficient buying. Getting to that place is dependent on having clean data and coordinated processes, which can be difficult with legacy systems and piecemeal procedures. The key to success is effectively making the move from those antiquated tracking methods to newer, more efficient practices while getting staff buy-in and commitment.

Sound daunting? It can be without leadership and project management. With that in mind, we’ve enlisted Tyler ISD’s Instructional Technology Specialist Robin Salars to give her insight into how districts should approach inventory management system implementation. Read on as Robin shares the top five tips she learned while assisting with Tyler ISD’s transition from tracking inventory through multiple spreadsheets to using a centralized inventory management system. Continue reading “5 Inventory Management Implementation Tips Straight From Tyler ISD’s Instructional Technology Specialist”

Are You Prepared? School Districts to Invest More in 1:1 and Instructional Materials in 2015

By Jessica Zaleski

Even though 2014 is over, looking back on the year can give us some insight about what’s in store for U.S. school districts in 2015. MDR’s state of the K-12 Market 2014 report, conducted by EdNET’s research team, found that when it comes to 2015 education trends, technology is in.

Kathleen Brantley, director of EdNET Insight, says, “Schools are more optimistic about their ed-tech budgets than they have been for the past few years.” According to the report, about 90% of districts will see their technology budgets stay the same or increase. The report also found that there is growing reliance on digital resources and a larger focus on the implementation of 1:1 initiatives and BYOD programs. Continue reading “Are You Prepared? School Districts to Invest More in 1:1 and Instructional Materials in 2015”

How Your Ideas Become a Part of Our Software in 5 Steps

By Jessica Zaleskisoftware

Here at Hayes Software Systems, we recognize our current and potential customers as invaluable collaborators when it comes to our product development process for inventory management automation. Our focus on K-12 enables us to always understand what new goals our customers want to accomplish and need in our inventory management software products for school assets and textbooks. New features and usability enhancements are added to our products as the result of suggestions from district and school level staff who perform these important inventory tasks every day. We’re committed to making your job easier, which is why listening to you and then actually taking action is at the heart of our development philosophy. Here’s how we do it. Continue reading “How Your Ideas Become a Part of Our Software in 5 Steps”