Successfully transforming your organization isn’t just about software…
You might have the best tools and the most powerful engine, but you need the right people and the right processes in place to ensure your system is performing at maximum capacity.
Districts across the nation constantly face difficulties like lack of documentation, systems changing, or turnover at any level. As your district continuously improves, you want to get the most out of your investment, so preparing for these obstacles is crucial.
Your homegrown inventory management system isn’t a sustainable solution.
By Emily Frazier
You’ve put a lot of time and effort into your homegrown inventory management system. You built it because your district didn’t find existing software that met your unique needs. However, while the advantages of a custom-designed system can be alluring at first, the risks and costs over time exceed the initial benefits.
Many districts today are recognizing the headaches associated with maintaining their homegrown inventory management system are too great to manage. Instead, they’re opting for a third-party vendor developed and supported application. The result is greater transparency, increased efficiencies, and cost savings.
Here are four reasons to evaluate the value of your homegrown inventory management system:
With the influx of technology at your campuses each year, it’s crucial to measure how effective your processes are for managing these devices rather than just assuming your policies are working. Each decision you make should be informed by data, and the result of these efforts should be cataloged for future reference.
When managing an asset inventory program, districts have a litany of data points from which to make strategic decisions to optimize people and processes. All this information can sometimes cause paralysis at your district and stall your program.
How do you know which data to track to get the most out of your inventory management program?
Change, whether as a result from external influences such as the community, funding, and regulation, or from internal forces, like instructional initiatives or student population changes, is common in the environment of a school district. If not managed correctly, change can catch some people by surprise and can result in missed opportunities for a district and its staff and students.
Some people think successful change is brought about by chance. But in reality, it’s brought about by enacting proper processes and procedures. These processes and procedures make up what is called “change management”.
K-12 inventory management is quickly becoming a priority to apply change management processes to. State standardized testing, funding requirements for programs like E-rate, compliance with state mandates, and the prevalence of 1:1 initiatives all push the boundaries of how school districts have operated in the past. It’s impossible to meet the demands of these initiatives with past processes and procedures. Continue reading “How to Succeed with Inventory Management at Your District: Change Management”
Many districts are feeling the pain of outdated asset management processes and procedures, utilizing practices put in place before the days of highly mobile, low cost technology devices now considered necessary to our school and work days. These instructional changes can be an opportunity to address inventory problems that have been frustrating staff for years. It goes without saying that being good stewards of district asset investments takes some resources but the biggest overlooked challenge is often psychological. Continue reading “Psych 101: Updating your District Asset Inventory Practices”