Performing these 3 types of inventory audits throughout the year will improve your data accuracy and usability.
By Gena Blankenship
School districts need to know where their assets are at all times, and a reliable inventory tracking system is the first step to having great data at your fingertips. The next step…audits! One of the best ways to boost the accuracy of your inventory data is to complete these three types of inventory audits throughout the year.
Think you know the best time to audit inventory? Consider these 5 reasons to change your audit schedule.
By Gena Blankenship
Many districts complete inventory audits at the end of the academic school year when staff, teachers, and students are already stressed to the max. Often, crazy schedules and competing priorities cause the audit to go undone, forcing you to use inaccurate and outdated inventory information to plan for the coming year. Is that really the best time to audit inventory?
Your homegrown inventory management system isn’t a sustainable solution.
By Emily Frazier
You’ve put a lot of time and effort into your homegrown inventory management system. You built it because your district didn’t find existing software that met your unique needs. However, while the advantages of a custom-designed system can be alluring at first, the risks and costs over time exceed the initial benefits.
Many districts today are recognizing the headaches associated with maintaining their homegrown inventory management system are too great to manage. Instead, they’re opting for a third-party vendor developed and supported application. The result is greater transparency, increased efficiencies, and cost savings.
Here are four reasons to evaluate the value of your homegrown inventory management system:
E-Rate 2.0 is here, and there are some important changes that might help you and your district provide broadband connectivity to your students and increase the reach of digital learning in your classrooms.
For those of you not familiar, let’s begin with a quick overview of what E-Rate is. Then we’ll dive into some of the details about how to ensure your district is compliant with the stipulations and requirements associated with E-Rate.
We often hear of school districts going through unsuccessful inventory audits where purchased assets are unaccounted for and policies intended to control assets are nonexistent. With separate processes and a lack of oversight, things can quickly get out of hand. Your school closets could end up with boxes of unopened laptops or iPads that your students and teachers need in their hands, which is exactly what just happened at New York City schools.
Transferring, assigning, auditing and budgeting for instructional initiatives is a district-wide, all building, all department challenge. Think of a typical school day. Assets are moving from room to room, person to person, and even building to building – How do school and department inventory spreadsheets and district financial asset systems keep up?
As a district administrator, you know how difficult it is to keep accurate track of the technology assets being purchased and assigned to schools. Ideally, your department is able to track inventory information to demonstrate what you have, where it is located, and how old it is.
However, you know that your asset spreadsheet is only as accurate as the last time your staff updated it. Who knows if all the items are still in the same location and in a usable condition for the start of school? You scramble your staff to scour your buildings to find the required items using this out-of-date data, taking them away from their core responsibilities. The initial results indicate there was inventory newly identified you didn’t know about that had to be tagged and a high percentage of inventory that couldn’t be found.
The scenario above is all too common for K-12 school districts. Knowing precisely what you have and where inventory is being utilized will allow for more reliable reporting. It’s time to think of your technology asset information in a different way. Here are three simple questions to consider to reduce the headaches induced by bad data. Continue reading “Auditing School Technology Assets – 3 V’s to Avoid Headaches”