New processes and software system will help the district increase inventory management accuracy.
Albuquerque Public Schools, the 31st largest district in the nation, has selected Hayes Software Systems’ TIPWeb-IT, K-12 school inventory management software.
The initial stages of the project included conducting a complete physical inventory reconciliation of the district’s assets across over 150 locations and organizational units, in order to achieve a baseline of current inventory. The district is now using Hayes’ TIPWeb-IT solution and processes to keep technology assets, controllable inventory, and capital assets up-to-date and reconciled with their fixed asset system, Lawson.
School systems across the country expend valuable staff hours duplicating data input between their inventory management system and their ERP. This unique integration was designed to not only save time, but also to decrease errors and data inconsistencies. “Implementing the TIPWeb-IT asset management system and integrating with Lawson is all designed to improve the consistency of their records and give the schools a management tool they can not only use but will save them time,” says Matt Winebright, Director of Sales and Business Development for Hayes Software Systems. “We estimate that hundreds of hours of staff time will be saved with the automatic transfer of updated inventory information with their Lawson ERP system.”
Additionally, the district utilizes TIPWeb-IT to check-out devices to students on the campuses that have implemented 1:1 initiatives. To make this easier, the inventory system has been integrated with the district’s Infinite Campus student information system, providing a real-time view of what devices have been loaned to which one of their more than 89,000 students.
“Albuquerque Public Schools has done a wonderful job of laying the groundwork for improved efficiency and greater oversight of their assets. We’re proud to be a part of their plan,” says Winebright.
About Hayes Software Systems
By incorporating respected methodologies with the unique needs of education professionals for over 24 years, Hayes helps over 6,000 schools across 36 states, including 26 of the top 100 largest districts in the country, implement inventory control solutions. Hayes is a privately held company specializing in inventory automation solutions and consulting services to support K-12 instructional technology and instructional material accountability. While primarily servicing K-12 school systems, Hayes also has customers in higher education, state agencies, and government entities.