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14 Questions To Ask When Evaluating A Help Desk System

by Hayes Software Systems
This guide will provide you with key questions to ask vendors when evaluating help desk/ticketing management systems to ensure you choose the right system for your district. You’ll learn why it’s important to ask questions like: Can you create custom problem types for common tickets? Can you create ticket templates with custom fields based on the problem type? Is there a...

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10 Things to Consider When Managing Your Instructional Materials

by Hayes Software Systems
Evaluating your inventory management strategy on these 10 key points can help you to identify areas of improvement to help you avoid: Interruptions in teaching and learning due to a lack of proper instructional materials. Budgetary challenges due to poor inventory planning and lost or missing assets. A lack of awareness of surplus, but usable, inventory. A reactive approach to...

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11 Questions To Ask On Your Instructional Material Inventory System RFP

by Hayes Software Systems
This guide will provide you with questions to ask on your Request for Proposal to ensure you choose the right instructional material inventory management system for your district. You’ll learn why it’s important to ask questions like: Is there a way to track student damages and textbook losses? How is inventory tracked to students and teachers using a handheld scanner and...

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Creating Your District’s IT Asset Management Mission

by Hayes Software Systems
This best practice guide will show you how to start your district down the right path to create a scalable ITAM program to lay a strong foundation for success at all levels. This guide will teach you how to: Understand how an efficient IT Asset Management program can support key initatives Create a goal-driven mission statement that supports strategic decision making for your...

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13 Questions To Ask On Your Asset Inventory System RFP

by Hayes Software Systems
This guide will provide you with questions to ask on your Request for Proposal to ensure you choose the right inventory management system for your district. You’ll learn why it’s important to ask questions like: Is the solution provided designed specifically for the K-12 educational environment? Does the solution allow for district, building, and department level asset management oversight? What is...

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How to Assemble a Super Inventory Management Team

by Hayes Software Systems
Implementing an automated inventory management solution at your district is the first step to achieving your inventory management goals. But to get the results you want, you can’t stop there. Setting the stage for success starts with ensuring new policies and procedures to achieve your future goals become a part of your district’s culture. One of the most important parts of...

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9 Signs You’ve Outgrown Your Inventory Control Spreadsheets

by Hayes Software Systems
We love talking to districts about their unique inventory management challenges and needs. These conversations have taught us that there are some definite signs that indicate when a district’s inventory control spreadsheet days are (or should be!) over. Do these signs sound a little too familiar? Manual processes have staff stressed out. You feel like you’re doing the work of a...

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Inventory Barcoding Methodologies Guide

by Hayes Software Systems
The system used for barcoding your instructional materials can greatly affect the efficiency of your campuses, warehouse, and district as a whole. There are two widely adopted methodologies to automate textbook inventory management: single-barcode and dual-barcode. The single-barcode approach focuses on reporting details about a specific book, whereas the dual-barcode approach is more suitable for generating details about inventory counts. ...

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School IT Asset Management Guide

by Hayes Software Systems
Technology in the classroom has evolved from being an unproven cost to a medium that enables learning, prompting large increases in IT hardware investments in school districts. As a result, districts have seen an influx of assets that are no longer “fixed,” thus proper IT Asset Management has become a high priority in optimizing financial management and compliance for these...

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Textbook Management Guide

by Hayes Software Systems
What is the reason for efficient textbook management for a K-12 school district? When it comes down to it, the end goal is student success. Remembering this goal is crucial to define the purpose of textbook management: To create an efficient process to get the right resources into the hands of students and teachers as quickly as possible. ...

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