Case Studies

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Erie’s Public Schools Streamlines Instructional Material with TIPWeb-IM

Erie’s Public Schools, or EPS, is a public school district serving over 11,500 students in Erie, Pennsylvania, the state’s fourth-largest city.

The district implemented TIPWeb-IM to oversee instructional materials throughout 16 buildings, reduce textbook losses, simplify audits, and increase the accountability and transparency of their inventory process. TIPWeb-IM helps EPS manage unlimited textbooks, streamline campus requests and transfers, and coordinate electronic audits . EPS worked directly with the Consulting Services team at Hayes Software Systems in order to create policies and procedures as well as guidelines for change management.

Read on to learn how Erie’s Public Schools:

  • Increased visibility
  • Improved Inventory Oversight
  • Saved the district money by reallocating existing supplies

Continue reading “Erie’s Public Schools Streamlines Instructional Material with TIPWeb-IM”

Willis ISD Streamlines Asset Management with TIPWeb-IT and GetHelp

Willis Independent School District is a public school in Texas that serves over 7800 students.

The district recently implemented a 1:1 initiative in which students would be able to take devices home with them. This 1:1 initiative prompted Willis ISD to adopt TIPWeb-IT and GetHelp, a comprehensive inventory management software integrated with a help desk solution that allows districts to track and support assets with ease.

Read on to learn how Willis:

  • Streamlined 1:1 implementation
  • Improved consistency and
    accuracy of inventory reports
  • Increased confidence in data and
    accountability of assets

Rabun County School District simplifies asset management with Inventory and HelpDesk Integration

Rabun County School District is a growing school district in Georgia serving over 2200 students across 6 campuses.

Greg Purcell, Director of Technology at Rabun County School District, was looking for a solution that allows him to manage inventory across the district. He needed the ability to run reports easily, maintain visibility across the department, remain accessible to all technicians, and have unlimited support from a team of experts.

Read on to learn how Rabun:

  • Cut missing assets down by 2/3
  • Streamlined 1:1 implementation
  • Increased accountability and tracking of devices

Atascadero increases transparency and accountability with the implementation of TIPWeb-IT with Aeries integration and GetHelp with Google SSO feature.

Atascadero Unified School District is dedicated to student success through collaborating and partnerships.

Candy Smet, Director of Technology in Atascadero USD was eager to find a way she could manage her district’s inventory while also creating maximum transparency and visibility to parents regarding their children’s devices.

Read on to learn how Atascadero achieved:

  • Increased visibility for parents
  • Integration with existing SIS
  • Helpdesk integration with Google Suite
  • Centralized system for maximum efficiency

Patterson USD’s $5 Million 1:1 Initiative Simplified with the Implementation of TIPWeb-IT

Case Study: Patterson USDWith a 1:1 initiative quickly approaching and the district about to purchase nearly 6,000 new Lenovo devices, Patterson Unified School District was eager to find a more efficient way to manage the district’s inventory. With the implementation of TIPWeb-IT, the district has complete oversight into their inventory and reporting functionality when needed, and they are able to provide teachers and students with the technology they need, when they need it.

Read on to learn how Patterson USD:

  • Gained real time visibility and inventory efficiency
  • Decreased staff time spent conducting audits
  • Increased confidence in data and accountability of assets

Neosho School District Streamlines 1:1 With Help of TIPWeb-IT

Case Study: Neosho SDNeosho R-5 School District was eager to implement a 1:1 program, and they had set a goal to get the initiative up and running in a very short time frame. While some school districts allocate years to rolling out a 1:1 initiative plan, Neosho had the ambitious goal to get all 1,400 students at Neosho High School their own device in just six months. Getting Chromebooks into the hands of their 1,400 students in such a short time was a huge accomplishment for the district. Privately, though, Rodney Griffin, Chromebook Coordinator, and his team were struggling with maintaining and tracking the influx of devices.

Read on to learn how Neosho SD:

  • Improved consistency and accuracy of inventory data
  • Decreased staff time spent on tracking 3,600 assets
  • Distributed devices to students in a timely manner

Lockhart ISD’s Search for Technology Assets Across 13 School Buildings in 5 Days

Case Study: Lockhart ISDTransforming the asset inventory practices of Lockhart ISD’s 13 campuses is no small task. The district struggled recording and maintaining accurate inventory numbers, which made planning technology purchases incredibly challenging.

Read on to learn how Lockhart ISD:

  • Decided to utilize experts to create a baseline inventory for 3,485 assets
  • Moved from a PDF file with 7,000 asset items to a web-based inventory control solution
  • Utilized physical inventory services to create a foundation for future success

Dallas ISD Saves Over $900,000 with Increased Inventory Accountability

Case Study: Dallas ISDAt Dallas Independent School District, staff was struggling to continue to use an outdated, DOS-based system from the ’90s to track instructional materials across their 224 schools. The district knew something had to change when a single school recorded a $300,000 inventory loss, and the district was threatened with a lawsuit for the delay students experienced receiving their required textbooks.

See how Dallas ISD:

  • Saved over $900,000 by improving inventory oversight
  • Decreased staff time spent on inventory tracking
  • Improved textbook distribution so now all students receive required materials in a timely manner

Inventory Management Software Reduced Losses at Allen ISD Schools

Case Study: Allen ISDAllen Independent School District was faced with a challenge. One in which their instructional materials losses were higher than they felt was acceptable, and their tracking process was too labor-intensive for the staff resources available.

See how Allen ISD:

  • Improved their inventory processes and time spent
  • Avoided checking out books to students who still had lost books assigned to them
  • Improved functionality by being able to log in from any computer with an internet connection
  • Reduced textbook losses by 75%

Innovative Processes and Technology Combine for Significant Savings at Bowie High School

Bowie Case StudyBowie High School struggled with a textbook checkout process that took parents and students over three hours. Frustrated parents chose to abandon the textbook checkout procedure altogether, resulting in students who came to school unprepared for class and forcing teachers to spend instructional time distributing books. Bowie HS knew they had to improve to ensure teaching and learning weren’t interrupted as a result of their inventory processes.

Read on to learn how Bowie High School:

  • Improved their textbook checkout process from 3 hours to 30 minutes
  • Reduced the number of parents abandoning book check-outs to 0
  • Decreased their inventory loss rates by 68%