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School Asset Management Under Florida Administrative Code 961-75

Understanding what the new FAC Regulations means for Florida School Districts Florida Administrative Code (FAC) 691-75 impacts the way that school districts in Florida manage their assets. As of 2020, the FAC requires schools be compliant with the new guidelines, which specify school districts must track “attractive” assets. Attractive assets are tangible devices at a heightened risk of theft, such as laptops, iPad, and Chromebooks used in learning environments.  The...

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ICYMI: District-Wide Take Home… Now What?

On, August 25th, Hayes Software Systems partnered with CDW-G on a virtual webinar for CASBO.   School administrators and business leaders from the state of California gathered via Zoom to discuss processes for staff and student device distribution and easy help desk ticket submission. The conversation centered around on managing assets through their entire lifecycle, forecasting upcoming tech refreshes, and sanitizing learning devices before reaching the hands of...

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Simi Valley Unified School District Distributes 4,000 Chromebooks in Under a Month

Simi Valley Unified School District had been searching for an asset management system for the past five years. It seemed that the district wasn’t able to justify the budget required to implement an asset solution in order to manage devices.   However, in March of 2020, COVID-19 introduced a brand-new challenge. The district needed to implement an emergency take-home, sending staff and students home with over four thousand Chromebooks in the span of weeks.   Simi Valley USD...

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ICYMI: Tracking and Supporting Devices Beyond the Classroom

On April 23rd, we hosted a virtual panel about how to track and support devices beyond the classroom.  We had a great conversation with educational technology professionals about the processes they are creating to easily distribute devices, provide easy methods for staff and students to submit tickets, and enable education that expands beyond the classrooms. In this conversation, districts from all over gathered (via Zoom!) to share ideas and discuss...

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Hayes EDU: RFID 101 – Why RFID?

Do you dread physical inventories? Inventory can lead to hours of physically counting assets, devices that may be forgotten or out-of-sight, hard-to-reach items like projectors, access points, server rooms, and everything in between. This dull work is time-consuming, and leaves room for human error.   Scanning inventory with RFID technology can easily pick up difficult-to-reach items in a room in a fraction of the time it would normally take. You know what RFID is, and you know how RFID...

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Hayes EDU: RFID 101 – How Does RFID Work?

So you know what RFID Technology is, you know the benefits of RFID. but do you know how it works? RFID technology works by transmitting radio waves between an RFID scanner (i.e., interrogator) and an RFID tag, which is made up of a microchip with an antenna. When a scanner sends out electromagnetic waves, the RFID tag attuned to receive the waves...

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Hayes EDU: RFID 101 – What is RFID?

What do tollbooths, concert wristbands, and your favorite retail store have in common? RFID! RFID, or Radio Frequency Identification, is a technology that utilizes radio frequency waves to transfer data and information.  RFID tags can uniquely identify and track inventory and assets, unlike barcodes, the RFID tags do not require direct line of sight or proximity to successfully confirm the location...

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We’re Here for You: Resources for Remote Learning

We're here to support you. Whether you’re still planning your next steps, or mobilizing assets for remote learning, we can help. Here is a list of some resources regarding at-home-learning that could be useful for you or your district if you're practicing remote learning with at-home technology: Online Learning in the Wake of COVID- 19 Tips and Resources for PreK-12 with...

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Don’t Be Left to Count Your Own Devices

ProBar and Hayes Software Systems have been working together to provide a turnkey solution for districts across the U.S. for almost a decade. “In districts that have been without inventory for 2+ years, we’re seeing as high as 40%-50% of assets that we’re finding are new to the district.” - Mike Moss of ProBar   With a streamlined process that bundles inventory services with...

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