Jordan Roman

Want more great content? Sign up for our email newsletter!

Success! Look for emails from us soon!

Hayes EDU: RFID 101 – What is RFID?

What do tollbooths, concert wristbands, and your favorite retail store have in common? RFID!

RFID, or Radio Frequency Identification, is a technology that utilizes radio frequency waves to transfer data and information.  RFID tags can uniquely identify and track inventory and assets, unlike barcodes, the RFID tags do not require direct line of sight or proximity to successfully confirm the location of an asset while performing a physical inventory.

Continue reading “Hayes EDU: RFID 101 – What is RFID?”

We’re Here for You: Resources for Remote Learning

We’re here to support you. Whether you’re still planning your next steps, or mobilizing assets for remote learning, we can help. Here is a list of some resources regarding at-home-learning that could be useful for you or your district if you’re practicing remote learning with at-home technology: Continue reading “We’re Here for You: Resources for Remote Learning”

Don’t Be Left to Count Your Own Devices

ProBar and Hayes Software Systems have been working together to provide a turnkey solution for districts across the U.S. for almost a decade.

“In districts that have been without inventory for 2+ years, we’re seeing as high as 40%-50% of assets that we’re finding are new to the district.”

Mike Moss of ProBar

Continue reading “Don’t Be Left to Count Your Own Devices”

“Hayes makes Work Fun!”

Hayes Software Systems has been serving educators across the country since 1990. We’ve grown and changed over the years, but our mission remains the same, to empower school administrators and positively impact the lives of students. We know this work is incredibly important, and we know that  creating a great company culture for our team to thrive in will lead to better solutions for our customers.

Continue reading ““Hayes makes Work Fun!””

Cherry Creek Uncovers $30,000 Worth of Surplus Assets in 6 Months

After six months of using TIPWeb-IT, Cherry Creek School District repurposed approximately $30,000 worth of equipment.

Before implementing TIPWeb-IT, the district didn’t have a way to track assets at all. In fact, they didn’t track anything at the district level. “Schools managed it the best they could using any method that they had. From a district perspective, we didn’t manage it at all,” said Huy.

With no way to know what assets they had, Cherry Creek couldn’t have anticipated their surplus before adopting TIPWeb-IT. But within six months of implementing an asset management system, they saw a return on their investment.

Continue reading “Cherry Creek Uncovers $30,000 Worth of Surplus Assets in 6 Months”

Exceptional customer service, but don’t take our word for it!

When you join the Hayes’ family, you unlock access to unlimited customer support from an incredible team of K-12 experts, dedicated to supporting staff members across your district.

…But don’t just take our word for it! Listen to what our customers have to say about what it’s like to work with an inventory management software with incomparable customer support.

Continue reading “Exceptional customer service, but don’t take our word for it!”

ICYMI: Inventory Panel Recap

On October 2nd and 3rd, TIPWeb-IT users gathered at Hayes Software Systems’ Headquarters in Austin, TX for our 6th Annual Asset Management Meetup & TIPWeb-IT User Group. It was a wonderful opportunity for district professionals from across the country to meet and exchange ideas about asset management. Continue reading “ICYMI: Inventory Panel Recap”

A Tool is Only as Good as its User

Successfully transforming your organization isn’t just about software…

You might have the best tools and the most powerful engine, but you need the right people and the right processes in place to ensure your system is performing at maximum capacity.

Districts across the nation constantly face difficulties like lack of documentation, systems changing, or turnover at any level. As your district continuously improves, you want to get the most out of your investment, so preparing for these obstacles is crucial.

Continue reading “A Tool is Only as Good as its User”

Better Together: ERP and Asset Management

So, You Want to Track Your Assets…

When it comes to managing inventory, an ERP system can absolutely help a school district track fixed assets, managing capital assets above a set monetary threshold. This fixed asset system can help administrators get a broader look at the data that matters to them from a financial perspective. However, when it comes to managing your district’s assets of walkable and instructional technology inventory in a comprehensive way that allows district administrators at all levels to make data-driven decisions, your fixed asset system can only take you so far.

Continue reading “Better Together: ERP and Asset Management”

Top 5 Reasons to Outsource Inventory Services

Now more than ever, technology is being used as a powerful tool for education in classrooms across the nation. As schools gain more valuable assets that enhance education, inventory needs are increasing rapidly. It’s important to develop lasting organizational strategies to manage the resources needed to build a well-rounded learning environment. 


Deploying an inventory strategy is essential when it comes to initially distributing assets, but also maintaining transparency throughout the lifetime of each asset. Unfortunately, inventory management is not without its challenges. Administrators and staff are already overwhelmed, losses can cost enormous amounts of money and time, and disorganization can result in vulnerability or in losing track of categorically funded assets. Additionally, manual data tracking leads to errors and other logistical nightmares.

Continue reading “Top 5 Reasons to Outsource Inventory Services”