5 Steps to Access Existing Funds

5 Steps to Access Existing Funds

5 Steps to Access Existing Funds

The best strategy for accessing existing federal, state, and local funding for the purchase of Hayes Software Systems products is to ensure the costs are included when administrators prepare budgets for these sources.

  1. Find out when your district prepares the budget(s). Be ready to submit a rationale for the product(s) and a quote from your Hayes Software Systems representative. Determine who needs this information and how they would like it (narrative, bullet points, charts, formal proposal, etc.).
  2. Be sure to also describe a need/problem/challenge the product(s) will address. Use supporting data such as the number of lost assets, number of assigned assets to staff/students, etc.
  3. Describe how you will use the product(s): Number of assets, process, user roles, etc., as well as outcomes you expect (increased audit accuracy, greater equity across schools, etc.)
  4. If you would like us to review your rationale or provide specific verbiage, or if you are required to submit a “formal” proposal and need help preparing it, please contact us.
  5. In early to mid-spring, check with your district about any unspent funds that may be available at the end of the school year. If so, and your initial request was not approved, resubmit your request

About Hayes Software Systems

By offering SaaS solutions and services tailor-made for the unique needs of education professionals for nearly 30 years, Hayes has helped over 8,000 schools, including 35 of the largest 100 districts in the country, implement asset management solutions. Hayes is a privately held company specializing in asset management software and services to support K-12 inventory accountability. While primarily servicing K-12 school systems, Hayes also has customers in higher education, state agencies, and government entities.

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