By Adam Rosenfield
At Hayes, we understand how education laws affect your inventory management strategies. The Williams Settlement, a law passed in California back in 2004 helped to change the game for students and school districts, enabling more students to get access to textbooks. Below, we review how the settlement applies to your inventory management strategies and what you need to know about meeting the requirements.
How did the Williams Settlement come about?
On May 17th, 2000, the ACLU, Public Advocates, Mexican American Legal Defense and Education Fund (MALDEF) and other civil rights organizations filed a class-action lawsuit on behalf of public schoolchildren against the State of California. The organizations claimed the State and its agencies had denied thousands of California children their fundamental right to education under the California Constitution by failing to give them the basic tools necessary for that education. The case was named Williams v. The State of California.
What did the legislative proposals in the Williams Settlement cover?
The major proposals covered the following issues:
• SB 550/AB 2727- Established minimum standards for school facilities, teachers and instructional materials
• AB 3001- Created a way for qualified teachers to teach at underperforming schools; established mechanisms to ensure that teachers were qualified to teach the subject matter they were assigned; streamlined the process necessary for out-of-state teachers to teach in California
• SB 6- Provided $800 million for districts to repair facility conditions for health and safety
How does the Williams-Settlement effect textbook inventory management in California public schools?
The Williams Case in California requires that all California public schools provide one textbook in four core subject areas for every student for use in the classroom with the ability to take it home to complete required homework assignments.
Over the first four years of implementation, county offices of education identified nearly 200,000 textbook and instructional materials deficiencies.
How do schools determine the right amount of textbooks for each pupil?
Each school district’s governing board takes an inventory each year to determine if there is a sufficient amount of textbooks for the number of students. If there is a deficiency, the board will provide information to teachers and the public and take action within two months of the school year.
While the Williams Settlement has helped improve access to textbooks for students, many California school districts are now struggling with tracking their digital instructional materials. Luckily, there’s a system in place to help them.
What tool can campuses use to ensure they have the correct textbook inventory?
TIPWeb-IM from Hayes Software Systems gives you complete control over textbooks and your digital inventory.
In two easy steps schools can:
1) order textbooks based on course enrollment
2) distribute books by barcode to students for precise reporting
Accurate inventory data enables you to put your textbook orders in early, ensuring you have the books you need before the start of school. For accurate textbook ordering, you can compare current inventory by title vs. projected enrollment requirements.
TIPWeb-IM allows you to verify that every student has a textbook during audits or on the fly when parents call to inquire about their student. You can maintain data on your inventory by affixing bar codes to textbooks and assign them to students and teachers with great accuracy, and easily print class roster book check sheets to prove that every student has been issued a textbook.
Hayes Software Systems’ TIPWeb-IM software provides precise tracking and powerful, easy reporting to show you and demonstrate to county superintendents or auditors that your students are receiving all the educational materials they need.