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Guides

Creating Your District's IT Asset Management MissionIT Asset Management Mission

This best practice guide will show you how to start your district down the right path to create a scalable ITAM program to lay a strong foundation for success at all levels.

This guide will teach you how to:

  • Understand how an efficient IT Asset Management program can support key initatives
  • Create a goal-driven mission statement that supports strategic decision making for your IT environment
  • Effectively communicate the importance of IT Asset Management throughout your district

 

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13 Questions To Ask On Your Asset Inventory System RFP IT Asset Management Mission

This guide will provide you with questions to ask on your Request for Proposal to ensure you choose the right inventory management system for your district.

You'll learn why it's important to ask questions like:

  • Is the solution provided designed specifically for the K-12 educational environment?
  • Does the solution allow for district, building, and department level asset management oversight?
  • What is the process to perform and inventory audit of assets?

 

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9 Signs You've Outgrown Your Inventory Control Spreadsheets  IT Asset Management Mission

At Hayes Software Systems, we love talking to districts about their unique inventory management challenges and needs. These conversations have taught us that there are some definite signs that indicate when a district’s inventory control spreadsheet days are (or should be!) over.

Do these signs sound a little too familiar?

  • Manual processes have staff stressed out
  • You feel like you're doing the work of a dozen people
  • Your budgeting process is a last-minute scramble

 

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11 Questions To Ask On Your Instructional Material Inventory System RFP IT Asset Management Mission

This guide will provide you with questions to ask on your Request for Proposal to ensure you choose the right instructional material inventory management system for your district.

You'll learn why it's important to ask questions like:

  • Is there a way to track student damages and textbook losses?
  • How is inventory tracked to students and teachers using a handheld scanner and barcodes placed on each textbook?
  • Will schools have the options to track the assignment of class sets of titles to teachers by quantity?

 

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How to Assemble a Super Inventory Management Team  IT Asset Management Mission

Implementing an automated inventory management solution at your district is the first step to achieving your inventory management goals. But to get the results you want, you can’t stop there.

Setting the stage for success starts with ensuring new policies and procedures to achieve your future goals become a part of your district’s culture. One of the most important parts of this process is assigning roles and responsibilities to employees in your district who contribute to inventory control.

This worksheet outlines these roles to help you effectively perform the change management process in your district. Filling out this worksheet will involve other departments and school staff within your district, so use this project as a chance to reach out to them so they will understand how their role in inventory control contributes to student success.

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