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4 Reasons Your Homegrown Inventory Management System Will Fail

Published by Emily Frazier at August 15, 2017 | Categories: Infographic

You’ve put a lot of time and effort into your homegrown inventory management system. You built it because your district didn’t find existing software that met your unique needs. However, while the advantages of a custom-designed system can be alluring at first, the risks and costs over time exceed the initial benefits.

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Think You Know What IT Asset Management is? Think Again.

Published by Kelly Jones at April 11, 2017 | Categories: IT Asset Management

Understanding the fundamentals of IT Asset Management starts first with defining what it's not. Many districts have various tools in place designed to address different areas of asset management. But, are those tools providing your district with the support it needs to make better, more informed decisions? Let's learn about what effective ITAM really entails.

 

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5 Tips to Protect Your Inventory Management Program from the Summer Slide

Published by Jessica Zaleski at July 7, 2016 | Categories: Instructional Materials, IT Asset Management

Researchers have coined a term called the “summer slide” that describes the tendency for students to lose the achievement gains they made during the year if they don’t continue to stay engaged in stimulating educational activity. And it can happen to your inventory management program too if you don’t keep up your positive momentum throughout the season. Here are five tips to prevent your district from experiencing the “summer slide”.

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The Dangers of a Homegrown Inventory Management System at Your School District

Published by Jessica Zaleski at May 23, 2016 | Categories: Instructional Materials, IT Asset Management

You’ve put a lot of time and effort into your homegrown inventory management system. You built it because your district didn’t find existing software that met your unique needs. However, while the advantages of a completely custom system can be significant, the risks and costs over time outweigh the benefits.

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Measuring Inventory Management Effectiveness: 5 Metrics You Need to Track

Published by Jessica Zaleski at May 10, 2016 | Categories: Instructional Materials, IT Asset Management

When managing an asset inventory program, districts have a litany of data points from which to make strategic decisions to optimize people and processes. All this information can sometimes cause paralysis at your district and stall your program. How do you know which data to track to get the most out of your inventory management program?

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What Your District Needs to Know About Property Insurance

Published by Jessica Zaleski at April 25, 2016 | Categories: IT Asset Management

Your district is full of valuables within the walls of each building, millions of dollars’ worth of assets and materials. So if a disaster strikes, knowing exactly what you have could save your district a lot of money.

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How to Succeed with Inventory Management at Your District: Change Management

Published by Jessica Zaleski at March 10, 2016

K-12 inventory management is quickly becoming a priority to apply change management processes to. State standardized testing, funding requirements for programs like E-rate, compliance with state mandates, and the prevalence of 1:1 initiatives all push the boundaries of how school districts have operated in the past. Typically we see districts create sustainable change management surrounding their inventory control initiatives by focusing on these six areas: leadership, a shared vision, skills, resources, incentives. and strategy.

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EDGAR: What You Need to Know

Published by Jessica Zaleski at March 3, 2016 | Categories: IT Asset Management

There are a lot of rules to remember when it comes to EDGAR (Education Department General Administrative Regulations), and you particularly care about the how this impacts inventory and technology. With that in mind, we’ve put together some information to ensure your district is ahead of the game when it comes to EDGAR.

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Is Your District Ready for These 2016 Education Trends?

Published by Jessica Zaleski at January 26, 2016 | Categories: 1:1 Initiatives, IT Asset Management

In 2015, the mobile phone reigned again as the technology that’s been changing education, and it looks like 2016 will see the continuation of that trend.

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6 Inventory System Integration Trends You Need to Know About - Part Three: Procurement Systems

Published by Jessica Zaleski at December 17, 2015 | Categories: Instructional Materials, IT Asset Management, Quick Tips

Welcome to part three of our six part series on inventory system integration trends, where we will discuss how your procurement system and inventory management system can complement each other and save your district time, effort, and money.

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Education Code Requirements 101: California Code Section 35168

Published by Jessica Zaleski at October 8, 2015 | Categories: IT Asset Management

Staying up-to-date on every education code can be a hefty task—and staying compliant can be even more challenging. With that in mind, we’ll be interpreting important education codes that apply to your inventory management strategies and supplying the information you need to meet the requirements. This week, we’ll review California’s Education Code Section 35168.

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How to Assemble a Super Inventory Management Team [WORKSHEET]

Published by Jessica Zaleski at August 31, 2015 | Categories: IT Asset Management

Your software solution is only as effective as your internal implementation plan for your district to fully benefit from the technology. Setting the stage for success starts with ensuring new policies and procedures to achieve your future goals become a part of your district’s culture. One of the most important parts of this process is assigning roles and responsibilities to employees in your district who contribute to inventory control.

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6 Inventory System Integration Trends You Need to Know About - Part Two: Systems Management Software

Published by Jessica Zaleski at August 18, 2015 | Categories: IT Asset Management

In part two of our five part series on inventory system integration trends, we will discuss ways your systems management and inventory management software can be valuable complements to each other by helping reduce manual data entry and increase information transparency of laptops, tablets, desktops, and smartphones.

Others systems we’ll be addressing in our series include purchasing, fixed asset, newtork management, help desk, and cash management.  Check back to our blog for future installments of the series.

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3 Inventory Management Onboarding Best Practices From District Textbook Coordinators

Published by Jessica Zaleski at August 6, 2015 | Categories: Instructional Materials, Quick Tips

To start the year off on the right foot, we recommend you take another look at your onboarding process. A comprehensive onboarding program for employees will ensure your inventory management procedures are understood and correctly carried out by those new to the role this year (or those who need a refresher!). Here are some ideas you might consider including that other textbook coordinators have successfully implemented in their districts.

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5 Inventory Management Implementation Tips Straight From Tyler ISD’s Instructional Technology Specialist

Published by Jessica Zaleski at June 2, 2015 | Categories: IT Asset Management, Quick Tips

We’ve enlisted Tyler ISD’s Instructional Technology Specialist Robin Salars to give her insight into how districts should approach inventory management system implementation. Read on as Robin shares the top five tips she learned while assisting with Tyler ISD’s transition from tracking inventory through multiple spreadsheets to using a centralized inventory management system.

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5 End of School Year Tips for Successful Textbook Inventory Management

Published by Jessica Zaleski at May 12, 2015 | Categories: Instructional Materials, Quick Tips

As the semester winds down, school district instructional materials coordinators begin looking ahead to their end of year processes. With everything that your campuses need to complete this time of year, you may start to feel overwhelmed about getting your coordinators to quickly accomplish these processes. But fear not! We’ve compiled a list of best practices that will help you ensure campus staff know expectations and account for their materials as efficiently as possible.

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6 Inventory System Integration Trends You Need to Know About - Part One: Help Desk

Published by Jessica Zaleski at May 6, 2015 | Categories: IT Asset Management, Quick Tips

It’s not uncommon for us to discuss with school districts the differences between a help desk system and an inventory management system. A lot of districts are struggling to use their help desk tool to perform inventory control tasks, but they fall short when it comes to recording purchase history, tracking life cycle details, and offering audit capabilities, to name a few critical inventory needs for budgeting, planning, and daily management.

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Barcodes: Necessary Feature or Textbook Inventory Management Roadblock?

Published by Jessica Zaleski at April 1, 2015 | Categories: Instructional Materials

There are important situations where barcode scanning is an important feature for your inventory management solution. In a school where textbooks are individually assigned to students or teachers, it is critical for accountability to have the capability to identify each individual book and its “owner” by the unique barcode number. But there are as many, if not more, scenarios where tracking instructional materials by a unique barcode is more of a hindrance than help.

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Why We Now Love School Inventory Management (And You Can, Too!)

Published by Jessica Zaleski at February 27, 2015 | Categories: 1:1 Initiatives, IT Asset Management

Our friend Leonard Chance has been an asset manager for over ten years. He started managing assets while in the Marine Corps and now he is the Technology Asset Manager for Cypress-Fairbanks Independent School District. Here is a blog post that he wrote about his district’s experience upgrading their outdated inventory management system in order to take control of 200,000 assets.

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5 Best Practices We’ve Learned From District Textbook Coordinators

Published by Jessica Zaleski at February 19, 2015 | Categories: Instructional Materials

We recently had the pleasure of joining a group of our clients for a user group meeting in Virginia. There was so much valuable information shared, that we couldn’t resist compiling some of the key takeaways and sharing them with you.

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Are You Prepared? School Districts to Invest More in 1:1 and Instructional Materials in 2015

Published by Jessica Zaleski at February 4, 2015 | Categories: 1:1 Initiatives, Instructional Materials, IT Asset Management

Even though 2014 is over, looking back on the year can give us some insight about what’s in store for U.S school districts in 2015. MDR’s state of the K-12 Market 2014 report, conducted by EdNET’s research team, found that when it comes to 2015 education trends, technology is in.

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How Your Ideas Become a Part of Our Software in 5 Steps

Published by Jessica Zaleski at January 28, 2015 | Categories: Inside Hayes, IT Asset Management

New features and usability enhancements are added to our products as the result of suggestions from district and school level staff who perform these important inventory tasks every day. Here's how we do it.

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