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4 Reasons Your Homegrown Inventory Management System Will Fail

Published by Emily Frazier at August 15, 2017 | Categories: Infographic

You’ve put a lot of time and effort into your homegrown inventory management system. You built it because your district didn’t find existing software that met your unique needs. However, while the advantages of a custom-designed system can be alluring at first, the risks and costs over time exceed the initial benefits.

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Education Code Requirements 101: California Code Section 35168

Published by Jessica Zaleski at October 8, 2015 | Categories: IT Asset Management

Staying up-to-date on every education code can be a hefty task—and staying compliant can be even more challenging. With that in mind, we’ll be interpreting important education codes that apply to your inventory management strategies and supplying the information you need to meet the requirements. This week, we’ll review California’s Education Code Section 35168.

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Quick Guide to E-Rate 2.0 Compliance for Schools

Published by Jessica Zaleski at March 24, 2015 | Categories: IT Asset Management

E-Rate 2.0 is here, and there are some important changes that might help you and your district provide broadband connectivity to your students, and increase the reach of digital learning in your classrooms.

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Don’t Let This Be You! The Case for a Centralized Inventory Program

Published by Megan White at January 16, 2015

We often hear of school districts going through unsuccessful inventory audits where purchased assets are unaccounted for and policies intended to control assets are nonexistent. With separate processes and a lack of oversight, things can quickly get out of hand. Your school closets could end up with boxes of unopened laptops or iPads that your students and teachers need in their hands, which is exactly what just happened at New York City schools.

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Recorded Webinar: How 5 Districts are Solving Critical Asset Inventory Challenges

Published by Anna Maxin at September 19, 2013 | Categories: IT Asset Management, Webinars

Date: Thursday, September 19, 2013
Time: 9:00 AM PDT/12:00 PM EDT

It’s a fact - there is more costly “stuff” circulating around your school buildings than there was 10 years ago. Assets are being purchased without you knowing about it and issued to people without standard practices – How do school and department inventory spreadsheets and district financial asset systems keep up?

Without adopting new inventory control processes your district will suffer from over spending, needless losses, and disparate data records.

See how 5 of your school district peers are overcoming critical asset challenges that affect initiative effectiveness and staff satisfaction in the presentation slides and video below

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5 Questions to Evaluate Your District’s Inventory Management Capabilities

Published by Anna Maxin at August 9, 2013 | Categories: Instructional Materials, IT Asset Management

Transferring, assigning, auditing and budgeting for instructional initiatives is a district-wide, all building, all department challenge.  Think of a typical school day. Assets are moving from room to room, person to person, and even building to building – How do school and department inventory spreadsheets and district financial asset systems keep up? 

Districts across the country are turning to new processes to manage their items to reduce the inefficiencies and costs of inventory operations. Many are finding the answer to their problems by implementing a perpetual inventory management methodology supported by building-level inventory automation software.

Not sure how perpetual inventory management would benefit your district? Below are five questions to help evaluate your district’s current operational capabilities...

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Auditing School Technology Assets – 3 V’s to Avoid Headaches

Published by Anna Maxin at July 10, 2013 | Categories: IT Asset Management

As a district administrator, you know how difficult it is to keep accurate track of the technology assets being purchased and assigned to schools.  Ideally, your department is able to track inventory information to demonstrate what you have, where it is located, and how old it is.

However, you know that your asset spreadsheet is only as accurate as the last time your staff updated it. Who knows if all the items are still in the same location and in a usable condition for the start of school?  You scramble your staff to scour your buildings to find the required items using this out-of-date data, taking them away from their core responsibilities. The initial results indicate there was inventory newly identified you didn't know about that had to be tagged and a high percentage of inventory that couldn't be found.

The scenario above is all too common for K-12 school districts. Knowing precisely what you have and where inventory is being utilized will allow for more reliable reporting.  It’s time to think of your technology asset information in a different way.  Here are three simple questions to consider to reduce the headaches induced by bad data...

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