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4 Reasons Your Homegrown Inventory Management System Will Fail

Published by Emily Frazier at August 15, 2017 | Categories: Infographic

You’ve put a lot of time and effort into your homegrown inventory management system. You built it because your district didn’t find existing software that met your unique needs. However, while the advantages of a custom-designed system can be alluring at first, the risks and costs over time exceed the initial benefits.

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Measuring Inventory Management Effectiveness: 5 Metrics You Need to Track

Published by Jessica Zaleski at May 10, 2016 | Categories: Instructional Materials, IT Asset Management

When managing an asset inventory program, districts have a litany of data points from which to make strategic decisions to optimize people and processes. All this information can sometimes cause paralysis at your district and stall your program. How do you know which data to track to get the most out of your inventory management program?

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6 Tips for Creating an Instructional Material Procedure Manual at Your School District

Published by Jessica Zaleski at March 25, 2016 | Categories: Instructional Materials

We’ve enlisted Cherie Crews, the District Instructional Resources Specialist at Keller ISD for the past 11 years, to give her insight into how districts can develop a policy and procedure manual to reveal important information to district staff. Read on as Cherie shares the top six tips she’s learned while creating and updating Keller ISD’s manual for the past three years.

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6 Inventory System Integration Trends You Need to Know About - Part Three: Procurement Systems

Published by Jessica Zaleski at December 17, 2015 | Categories: Instructional Materials, IT Asset Management, Quick Tips

Welcome to part three of our six part series on inventory system integration trends, where we will discuss how your procurement system and inventory management system can complement each other and save your district time, effort, and money.

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6 Inventory System Integration Trends You Need to Know About - Part One: Help Desk

Published by Jessica Zaleski at May 6, 2015 | Categories: IT Asset Management, Quick Tips

It’s not uncommon for us to discuss with school districts the differences between a help desk system and an inventory management system. A lot of districts are struggling to use their help desk tool to perform inventory control tasks, but they fall short when it comes to recording purchase history, tracking life cycle details, and offering audit capabilities, to name a few critical inventory needs for budgeting, planning, and daily management.

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Psych 101: Updating your District Asset Inventory Practices

Published by Anna Maxin at November 22, 2013 | Categories: IT Asset Management

Many districts are feeling the pain of outdated asset management processes and procedures, utilizing practices put in place before the days of highly mobile, low cost technology devices now considered necessary to our school and work days. These instructional changes can be an opportunity to address inventory problems that have been frustrating staff for years. It goes without saying that being good stewards of district asset investments takes some resources but the biggest overlooked challenge is often psychological...

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5 Questions to Evaluate Your District’s Inventory Management Capabilities

Published by Anna Maxin at August 9, 2013 | Categories: Instructional Materials, IT Asset Management

Transferring, assigning, auditing and budgeting for instructional initiatives is a district-wide, all building, all department challenge.  Think of a typical school day. Assets are moving from room to room, person to person, and even building to building – How do school and department inventory spreadsheets and district financial asset systems keep up? 

Districts across the country are turning to new processes to manage their items to reduce the inefficiencies and costs of inventory operations. Many are finding the answer to their problems by implementing a perpetual inventory management methodology supported by building-level inventory automation software.

Not sure how perpetual inventory management would benefit your district? Below are five questions to help evaluate your district’s current operational capabilities...

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Three Reasons Why Library Style Inventory Control Doesn’t Work for Textbooks

Published by Anna Maxin at June 27, 2013 | Categories: Instructional Materials

Providing the best possible learning environment for students is the primary objective of the 21st century classroom.  To accomplish this, schools must increase the effectiveness of every dollar spent on providing this educational experience.  Unfortunately, not all textbook inventory systems align with this goal and can unnecessarily increase the workload and cost for schools and districts.

An efficient textbook inventory process focuses on inventory transparency and accountability options designed to match the needs of school assignment and student/teacher obligations. Effectively accessing inventory data available across other schools prior to placing an order for materials focuses on meeting the real‐time and anticipated needs for instructional materials utilized in the district. 

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The Key to Effective Textbook Management? Clear Policies and Procedures

Published by Anna Maxin at April 24, 2013 | Categories: Instructional Materials

When it comes to managing instructional materials, it takes a team of people to keep everything running smoothly - especially with the many tasks this staff is responsible for. School districts are actively seeking opportunities to simplify processes, improve communication, and increase the accuracy of information used for decision making; all while being budget minded.  Furthermore, school systems are introducing technology into the curriculum and the classroom, making it even more important to reduce unnecessary and/or avoidable spending on textbooks.

As you plan for next school year, one opportunity that will result in improved instructional material management efficiency is to clearly define and communicate policies and procedures. Aligning these to the current goals of the organization will ensure program success.  

The following key areas are found in a comprehensive instructional material management program...

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Can Better Building Level Asset Management Solve Your Problems?

Published by Anna Maxin at April 3, 2013 | Categories: IT Asset Management

Effectively managing assets critical to instructional and administrative operations is a growing challenge in K-12 schools districts since so many of these assets are no longer “fixed”. Tracking and auditing assets is particularly challenging because of the rapid adoption of technology in the classroom, limited personnel resources, and the short life-cycles of many IT assets.   

Luckily, a modern school district asset management system is designed to address common challenges like these. Take a look at how a building level asset management tool can address some of the problems that you might be facing.

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Best Practice Guide: Creating Your District’s IT Asset Management Mission

Published by Anna Maxin at February 5, 2013 | Categories: IT Asset Management

In order to start your district down the right path to create a scalable IT asset management program a strong foundation must be put in place.  It is imperative that a clear mission is defined that aligns with key district goals and drivers.  Without this core, the latest technology and tools are not able to be utilized to their fullest potential.  Like any school district initiative, it takes a cohesive, strategic approach. Our Best Practice Guide will start you down the path to greater asset accountability to support key learning initiatives throughout your district...

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5 Essential Policies to Make Sure Campuses Are Held Accountable for Instructional Materials

Published by Anna Maxin at November 14, 2012 | Categories: Quick Tips

We know there is a lot to keep track of when managing your campuses’ instructional materials.  Due to this, it can be easy to overlook policies that help hold both your campuses and individuals accountable, and try to stop issues before they arise.

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