Expanded Inventory Control Services

Published by Debbie Disler at June 13, 2013 | Categories: Inside Hayes

We’ve been offering services that have had a positive, lasting impact on school district operations for over 23 years.  With our extensive experience, we understand that school district inventory control is an ever changing process of meeting current, relevant initiative goals.  With this in mind, we are constantly reevaluating how we communicate and deliver our consulting and training services to clients to most effectively solve their unique challenges.

Today, we are bringing you an expanded version of our service offerings. You can see the details and request more information at the new Services section of our website, however we’ll answer a few common questions below.

Why Building Level Asset Management is the Perfect Complement to Your Fixed Asset System

Published by Tim Kurtz at May 17, 2013 | Categories: IT Asset Management

Fixed asset system. Building level asset management system. What’s the difference? Why would a school district ever need both?

A fixed asset system is primarily a financial tool designed to manage capital assets above a set monetary threshold to fulfill district accounting needs. A building level asset management system, on the other hand, is the campus counterpart to your fixed asset system, focused on perpetual inventory tracking and increased accountability, driven by the need to reconcile the fixed asset system’s data as well as non-capitalized assets critical to instructional initiatives. 

Fixed asset systems are commonplace among school districts, however school principals don’t benefit from these systems because they are not designed to track the real-time assignment and movement of assets across the district. Building level asset systems provide data integration options with the district’s student management system and human resources software to manage the assignment of devices to students and staff. Additionally, building level asset complements the needs of financial asset managers with real-time mobile inventory audit functionality and asset usage reports broken down by site to perpetually keep your asset information up to date.

Here are a few examples of how your building level asset management system and your fixed asset system can work together for your district.

The Key to Effective Textbook Management? Clear Policies and Procedures

Published by Tim Kurtz at April 24, 2013 | Categories: Instructional Materials

When it comes to managing instructional materials, it takes a team of people to keep everything running smoothly - especially with the many tasks this staff is responsible for. School districts are actively seeking opportunities to simplify processes, improve communication, and increase the accuracy of information used for decision making; all while being budget minded.  Furthermore, school systems are introducing technology into the curriculum and the classroom, making it even more important to reduce unnecessary and/or avoidable spending on textbooks.

As you plan for next school year, one opportunity that will result in improved instructional material management efficiency is to clearly define and communicate policies and procedures. Aligning these to the current goals of the organization will ensure program success.  

The following key areas are found in a comprehensive instructional material management program...

Can Better Building Level Asset Management Solve Your Problems?

Published by Tim Kurtz at April 3, 2013 | Categories: IT Asset Management

Effectively managing assets critical to instructional and administrative operations is a growing challenge in K-12 schools districts since so many of these assets are no longer “fixed”. Tracking and auditing assets is particularly challenging because of the rapid adoption of technology in the classroom, limited personnel resources, and the short life-cycles of many IT assets.   

Luckily, a modern school district asset management system is designed to address common challenges like these. Take a look at how a building level asset management tool can address some of the problems that you might be facing.