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Careers

Hayes Software Systems’ mission is to empower school administrators and impact the lives of as many students as we can. Since launching in 1990, we now support over 6 million students across 32 states.  This includes serving 30 of the largest 100 school districts in the country. We transform school operations with efficient and accountable asset inventory management oversight with infrastructure, software, professional development, and consulting expertise to control the use of technology and instructional resources in the classroom. 

Our success is the result of our amazing staff, culture of collaboration, and focus on customer success. Sales reps share ideas with software engineers, project managers work alongside the customer support team (sometimes literally on the treadmill in our workout room), and customers assist in the development of new products. Team members also enjoy some of the many perks of our office environment, like our free drink and snack station or a quick nap in the office hammock room.

We’re looking to grow our teams with individuals who share an energy and passion for being the best at what they do and want a company to support their career growth. Combining our established reputation with a culture often associated with startups makes Hayes an environment for talented, energetic, and ambitious people to thrive. We are just getting started.

Open Positions

Project Manager – Enterprise Software Implementation

email us your resume and cover letter

Our Project Manager is capable of overseeing the implementation of a district-wide change initiative including software implementation, data migration, and professional services. It’s vital that this position exhibit problem-solving excellence, and requires an ability to clearly articulate the cause behind any issues while collaboratively working toward a solution that involves multiple stakeholders across various departments. Our ideal Project Manager will work collaboratively with internal and external resources and act as the central information source for risk mitigation, project planning, and client engagement enhancements. This role will be working full-time in Austin, TX.

Basic Functions

  • Serve as project manager for district-wide change management initiatives with respect to new asset management processes.
  • Effectively communicates and build relationships across multiple departments/staff levels within the district.
  • Responsible for thinking through and solving problems that we have not dealt with in the past by utilizing all internal resources and subject-matter experts.
  • Work closely, as the district dedicated project manager, to analyze options and help meet those needs by ensuring timely execution of project deliverables and facilitation of services.
  • Clearly articulate client needs to the team so as to allow collaborative problem-solving.
  • Drive improvements and build efficiencies into the inventory control processes by working closely with stakeholders at all levels within the district.
  • Think through the implications of changes to client needs, and articulate those implications to the project team.
  • Effectively manage various interlocking pieces of the entire project, which may have varying expectations and deadlines.
  • Accurately predict and quote the time it will take to complete a task based on assumptions you help identify.
  • Work with the entire project team to identify the root cause of an issue, and clearly articulate the cause, the scope of the risk, and ways to mitigate the risk moving forward to all stakeholders within the district.
  • Prepare and submit timely reports back to internal management team as new information, trends, and action items develop throughout project.

Qualifications

  • One (1) to four (4) years of related work experience, with strong supervisor/management skills.
  • Related experience with ERP systems, inventory management, warehousing, and/or auditing.
  • The ability to thrive in a fast-moving environment where the group’s priorities and your tasks at hand can change often and rapidly.
  • The ability to communicate and interface effectively across multiple channels, including but not limited to districtwide members, internal project managers, and vendors.
  • The ability to approach all tasks, no matter how repetitive or small-seeming, with extreme attention to detail. High organizational skills – you should be very organized, enjoy a challenge, and like bringing order to chaos.
  • Excellent analytical and problem-solving abilities.
  • The ability to explain complex systems in a way that allows options to be understood and decisions to be reached.
  • Strong organizational and project management, estimation, and control skills.
  • Ability to eliminate manual intervention by enhancing tools or identifying patterns that can be automated.
  • Identifying and solving the true issue or meta-problem rather than simply addressing symptoms.
  • Bachelor’s Degree from an accredited university.

Benefits

  • Medical/dental insurance
  • Simple IRA with employer contribution
  • Profit sharing plan
  • 10+ days paid time off
  • 10+ paid company holidays
  • Free parking
  • On-site childcare/fitness/food market/ATM machine
  • Snacks and drinks provided
  • Regular social office events
  • Casual, energetic, fun and professional work environment
     
Read more about the Project Manager – Enterprise Software Implementation position

On-Site Project Manager

email us your resume and cover letter

The On-Site Project Manager is an experienced manager, capable of overseeing the implementation of a district-wide initiative. It’s vital that this position exhibit problem-solving excellence, and requires an ability to clearly articulate the cause behind any issues while collaboratively working toward a solution that involves multiple stakeholders across various departments. The On-Site Project Manager will work collaboratively with internal and external resources and act as the central information source for risk mitigation, project planning, and client engagement enhancements.

Qualifications

• Bachelor’s Degree from an accredited university, preferably related to Business Administration.
• Five (5) to seven (7) years of work experience, with strong supervisor/management skills.
• The ability to thrive in a fast-moving environment where the group’s priorities and your tasks at hand can change often and rapidly.
• The ability to communicate and interface effectively across multiple channels, including but not limited to districtwide members, internal project managers, and vendors.
• The ability to approach all tasks, no matter how repetitive or small-seeming, with extreme attention to detail. High organizational skills – you should be very organized, enjoy a challenge, and like bringing order to chaos.
• Excellent analytical and problem-solving abilities.
• The ability to explain complex systems in a way that allows options to be understood and decisions to be reached.
• Strong organizational and project management, estimation, and control skills.
• Ability to eliminate manual intervention by enhancing tools or identifying patterns that can be automated.
• Identifying and solving the true issue or meta-problem rather than simply addressing symptoms.
• Preferred – Experience initiating a companywide change initiative at a Fortune 500 scale.
• Preferred – Related experience in inventory management, warehousing, and/or auditing.


Basic Functions

• Serve as primary on-site project manager for a districtwide change management initiative with respect to new asset management processes.
• Oversee the implementation of such a process across the 500+ campuses that make up the Chicago Public School system.
• Effectively communicates and build relationships across multiple departments within the district.
• Responsible for thinking through and solving problems that we have not dealt with in the past by utilizing all internal resources and subject-matter experts.
• Work closely, as the dedicated project manager, with various school departments to analyze options and help meet those needs by ensuring timely execution of project deliverables and facilitation of services.
• Clearly articulate client needs to the team so as to allow collaborative problem-solving.
• Drive improvements and build efficiencies into the inventory control processes by working closely with stakeholders at all levels within the district.
• Think through the implications of changes to client needs, and articulate those implications to the project team.
• Effectively manage various interlocking pieces of the entire project, which may have varying expectations and deadlines.
• Accurately predict and quote the time it will take to complete a task based on assumptions you help identify.
• Work with entire project team to identify the root cause of an issue, and clearly articulate the cause, the scope of the risk, and ways to mitigate the risk moving forward to all stakeholders within the district.
• Prepare and submit timely reports back to internal management team as new information, trends, and action items develop throughout project.
• Perform all other tasks and duties as assigned.

Benefits: Excellent Employee Benefits and Amenities: Medical/Dental Insurance • Simple IRA with Employer Contribution • Profit Sharing Plan • 10+ days paid time off • 10+ paid company holidays

Read more about the On-Site Project Manager position

Inventory Specialist

email us your resume and cover letter

The Inventory Specialist is a self-starting, effective communicator able to maintain client satisfaction across a variety of blended services. This position requires strong organizational skills, stellar attention to detail, and a contagious personality, as the focus will be geared toward a single project. The Inventory Specialist will work collaboratively with internal and external resources and act as the central information source for new asset management processes.

Qualifications

• Bachelor’s Degree from an accredited university, preferably related to Business Administration.
• Three (3) to five (5) years of work experience, with strong supervisor/management skills.
• Demonstrated ability to provide stellar customer service.
• Demonstrated ability to communicate and interface effectively across multiple channels, including but not limited to all districtwide members, internal project managers, and vendors.
• Demonstrated strong written and verbal communication skills.
• Excellent track record of sound decision making and follow through.
• Ability to assess client needs throughout a project and manage those needs, expectations, and desired outcomes.
• Strong organizational skills and attention to detail.
• Advanced computer skills, ability to create reports/presentations using Excel, PowerPoint, etc.
• Task-oriented self-starter with the ability to perform duties with a high level of accuracy.
• Ability to meet established deadlines.
• Ability to work flexible hours, including occasional nights and weekends.
• Preferred – Related experience in inventory management, warehousing, and/or auditing.

Basic Functions

• Assist in the implementation and completion of an asset management process across the 500+ campuses that make up the Chicago Public School system.
• Serve as an on-site liaison for duration of project.
• Effectively communicate and build relationships across multiple levels of the organization.
• Assist with physical verification of assets throughout the district.
• Assist with inventory planning procedures to mitigate risk during verification process.
• Assist with the implementation of inventory control tracking software designed to manage assets.
• Drive improvements and build efficiencies into the inventory control processes by working closely with stakeholders at all districtwide levels.
• Maintain quality assurance throughout the project by performing and reviewing relevant assessments.
• Actively participate in inventory control team initiatives to improve risk management procedures.
• Assist with inventory control reporting and operations to promote effective utilization of processes and tools throughout asset management system.
• Attend districtwide meetings on issues involving asset management policies and procedures.
• Identify opportunities to further enhance asset management policy and procedures.
• Perform all other tasks and duties as assigned.


Benefits:  Excellent Employee Benefits and Amenities: Medical/Dental Insurance • Simple IRA with Employer Contribution • Profit Sharing Plan • 10+ days paid time off • 10+ paid company holidays
 

Read more about the Inventory Specialist position

Inside Sales Representative

email us your resume and cover letter

Motivated? Like challenges? Enjoy working in teams? How about a sales career with Hayes?

Hayes Software Systems (“HSS”) develops, markets, sells and supports asset management and inventory control software and services for the K-12 school administration market.

With over 20 years in the industry, Hayes Software Systems is a dynamic and rapidly growing company, seeking talented and energetic people to join our team.

Due to rapid growth and increased demand for our software and consulting services, HSS is actively seeking an experienced sales professional to join our sales team.

As an Account Executive, you will be responsible for generating leads, responding to lead generation efforts, conducting web-based and on-site demonstrations, developing customer relationships, and driving new business within large districts and state agencies.

The ideal candidate will have a strong work ethic, K-12 software/solutions sales experience with large, strategic accounts (both large districts as well as state agencies) and a desire to win. This position will maximize your sales skills and provide substantial financial rewards. This corporate culture attracts candidates who are results-oriented and interested in making an immediate impact in education as well as their own career.

Job Responsibilities

  • Responsible for all consultative sales activities from lead generation to close within assigned state territories
  • Demonstrates the ability to achieve defined sales objectives while maintaining customer satisfaction.
  • Effectively leads meetings and develops relationships with school district leaders including superintendents, CIO’s, CAO’s, etc. 
  • Demonstrates the ability to prospect for potential customers through referrals, email, cold calling and general networking practices. 
  • Collaborates with industry partners and internal teams to develop programs and offerings to best meet customer’s needs. 
  • Represents the company at industry conferences. 
  • Assists in the development of and presentation of company’s pricing and proposal models. 
  • Prepare written status reports for clients and present topics in meetings.
  • Prepare materials for training seminars and workshops.
  • Provide assistance in managing complex projects and/or producing sophisticated deliverables.
  • Assist with preparation of other written reports and materials for clients
  • Utilizes company tools, processes and procedures to achieve desired results

Requirements

  • Bachelor’s degree and proficient PC skills required
  • Ability to sell technology/software/consulting solutions
  • Willingness to travel nationally
  • Proven ability to achieve sales quotas

In addition to the above, we seek candidates who possess:

  • outstanding communication skills
  • initiative
  • versatility
  • the ability to work well independently as well as being an active participant in a team
  • a strong customer service orientation
  • an interest in public sector program delivery systems
  • strong financial, quantitative and administrative skills
  • demonstrated computer skills
  • a strong work ethic
  • high professional and ethical standards
  • a belief and commitment to lifelong learning

Compensation:

Salary: $35-45k (based on experience/knowledge) + $15k-50k+ in potential commissions

Benefits:  Excellent employee benefits and amenities: medical/dental insurance • Simple IRA with employer contribution • profit sharing plan • 10+ days paid time off • 10+ paid company holidays • free parking • on-site childcare/fitness/food market/ATM machine • snacks and drinks provided • regular social office events • casual and professional work environment in Northwest Austin
 

Read more about the Inside Sales Representative position